BidPlanroom is an easy-to-use web application that streamlines the commercial construction bidding process for general contractors and their subcontractors giving GCs unparalleled control over their bid projects.
BidPlanroom’s bid management system helps organize plans, subcontractors, employees and projects. Send company-branded invitations for bids and track the status and responses to bid invitations. Choose to list your projects as public or private and easily upload plans into your personalized planroom.
BidPlanroom partners with Citrix® ShareFile to provide direct access to plans for quick viewing, uploading, downloading and versioning of documents. This powerful, integrated user experience dramatically improves how general contractors and subcontractors communicate.
GC branded BidPlanrooms provide absolute FREE ACCESS to subcontractors, vendors, reprographics and more!
You have full control over the projects you list in your planroom. There are two options for listing your projects, Publicly and Privately. Listing a project publicly will give your project more exposure, and makes it easy for your subcontractors and suppliers to access your project. Listing your project privately allows you to securely hide your project from the network and only let those you invite to access the project.
Every BidPlanroom General Contractor has unlimited plan storage for every project. Upload and manage your plans with our easy to use planroom. Our planrooms support quick viewing, uploading, downloading and versioning of your documents. The BidPlanroom solution is built on Citrix® ShareFile technology, one of the nation's leading file share companies.
Sending company branded ITBs is quick and easy when it’s time to invite your subcontractors to your project. There are many options for creating an invitation list for your project. You can import past project lists (or specific trades or groups from past project lists), choose from your subcontractor list filtering by trades, groups, locations and more. Your ITBs include interactive bid intention buttons, project information, instructions to bidders and any other custom message you include.
Your project bid list (also known as the "BidTracker") is an extremely helpful and powerful tool that allows the General Contractor to organize their project’s bidders, statistics and notes. In one screen you can view and track your bidders, non-bidders, received bids and more. You can track if and when your subs and vendors have viewed plans and declared bid intentions. You may also enter notes and manually mark bid intentions for the unresponsive subcontractors of the project.
Quickly communicate, announce changes in your project and keep your project subcontractors up to date on addenda with our correspondence notification system. You have the ability to send correspondence to everyone on your project list, or send only to specific trades in your project. In addition, users that declare "Not Bidding" will automatically be excluded from any further notifications on that project.
Our system automatically retrieves delivery statuses on your invitation to bids (ITBS) and displays them in your project bid list "BidTracker" for easy reference. This quickly brings to the General Contractor's attention those subcontractors that may not exist anymore, or maybe just a bad email address for that contact. The bounced email address can quickly be updated and the invitation to bid re-issued.
It's time to clean up your bid contacts list. Including contact validation and syncing options, BidPlanroom provides many intuitive tools and processes that will give your company the most organized subcontractor list it's ever had. You control your own bid contact data, but you also have the opportunity to optionally sync contact information.
BidPlanroom allows the General Contractor unlimited employee users. Many GC employees have different responsibilities during the bid process and that's why BidPlanroom lets you set different permissions for each user. From uploading and deleting files to creating projects and sending invitations to bid, each employee will have the control needed to achieve efficient and successful bids.
CSI codes are time consuming to manage... Whether your company uses the original 16 divisions, the new expanded divisions, or your own custom trade categories, BidPlanroom lets you organize your bidding contacts and projects in the way you're used to. You can transition to BidPlanroom with ease by maintaining the organization that's already familiar to your company.
Our centralized support team is always available to assist the General Contractor and their subcontractors. Even though BidPlanroom is extremely intuitive and easy to use, we want to make sure you have the confidence knowing we're here to answer any questions and assist in any way.
This request form is for Commercial General Contractors that would like a demo, more information or ready to start a BidPlanroom to manage their company's bid projects and plans.
If you are a trying to access a bid project please click here and select the "Log In" or "Create Free Account" button at the top of the page. If you need any assistance, or have any questions please email firstname.lastname@example.org for assistance.